Supply Associate - UNHCR, Makati

Closing date:  13 Dec 2011

 

Duties and Responsibilities:

The Supply Associate will be recruitment under a contract with UNOPS. He/She will provide assistance on supply related matters to the Senior Admin/Programme Officer and the Head of UNHCR Office in Manila to ensure that supply related activities are carried out in compliance with established procedures.

Supply

• Maintain specific internal control and develop self-evaluating criteria/procedures with the office to ensure that standards and quality of the supply function is adhered to. • Carries out customs clearances of internationally procured items and contact authorities and other organisations to obtain all necessary authorisations and clearances. • Co-ordinate transportation and distribution. • Assist in preparing the monthly procurement status report to be sent to STS for information. • Assist in disposing of assets that have been written off, sold, transferred. • Prepare Purchase Orders and send confirmations, requests for inspection, and other correspondence; • Prepare proposals for award of contracts to the Contracts Committee • Maintain the roster of UNHCR suppliers to ensure a timely service • Assist in the coordination of and reporting on the deployment of Non -Expendable Property

Sourcing

• Assist in the evaluation purchase requisitions and authorisations to ensure that specifications, budgetary data and all other requirements are in order. • Co-ordinate with main office/other offices and consolidate local procurement and contracting by ensuring UN Financial rules and procedures, that standards and services are applied consistently. • Assist in the evaluation of offers and draft bid tabulations to select the lowest acceptable bidder • Draft and dispatch quotation requests and/or tenders. • Prepare proposals for award of contracts to the Contracts Committee. • Maintain and update the roster of UNHCR suppliers.

Asset Management

• Maintain the inventories of warehouses storing assistance items. • Assist in co-ordinating, monitoring and reporting on the deployment of NEP assets with the office. • Perform any other duty, as required. • Performs other duties as required.

MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED:

Education: Filipino nationality, Completion of the Secondary School Education with post-secondary training/certificate in Trade, Business Administration, Economics, Marketing or a related field;

Job Experience:  Minimum 4 years of previous relevant professional job experience

Language: English and Tagalog

ESIRABLE QUALIFICATIONS AND COMPETENCIES:

• Completion of UNHCR learning programmes or specific training relevant to functions of the position such as the Supply Chain Learning Programme (SCLP); • Other UN procurement and logistics training – such as IAPSO and UNPD; • Knowledge and working experience of PeopleSoft/MSRP Supply Chain applications. • Computer skills (MS Office and Peoplesoft) • Experience in customs formalities • Experience in logistics or warehousing

How to apply: 

Please apply in writing (P.11 and CV, indication of vacancy announcement number and position title to:

Administration Unit UNHCR 6th Floor, GC Corporate Plaza, 150 Legaspi Street, Legaspi Village, Makati City Attention: Ms. Jeny O. dela Cruz Email: delacruj@unhcr.org

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