PHD GRANT MANAGEMENT
The ‘business model’ for PHD has expanded substantially in recent years. An increasing amount of our work now involves grant management, as SPC becomes more of a conduit to channel funds to Pacific Island governments and civil society organisations. Grants to countries accounted for USD 20 million in 2011 with the main funding streams being the Global Fund to Fight AIDS, Tuberculosis and Malaria; the Pacific Islands HIV and STI Response Fund; and the Pacific NCD Framework 2-1-22 Programme, with the latter two grant streams supported by Australia and New Zealand.
The Grant Management Unit (GMU) is a facility within PHD set up to manage public health-related grants to sub-recipients, including PICTs, non-governmental organisations, regional organisations and civil society organisations in a harmonious and coordinated way. The unit will adopt and advise on best grant management practice and enhance overall PHD capability for harmonised and high quality management of programmes and projects. The GMU comprises three teams: 1) the Grant Coordination Team, 2) the Finance Team and 3) the Procurement and Supply Management Team. The Grant Coordination Team is responsible for the day-to-day operational, strategic and pragmatic management (including risk management strategies) of the PHD grant portfolio. All Grant Coordinators and Grant Officers bring grant management, project management and systems improvement expertise to GMU and PHD.
Working under the leadership of the Team Leader, the Grant Coordinators are assigned responsibility for managing a portfolio of grants in one or more Pacific Island countries or territories to maximise grant utilisation, grant implementation, and grant impact, as well as grant verification to ensure compliance with donor requirements, while improving the alignment of funds and the reporting process with national systems. Normally, the portfolio will comprise grants from more than one funding stream and disease component within a particular country. The Grant Coordinators liaise internally with other members of GMU, with technical staff in other units within the PHD and with staff of other programmes within SPC that are implementing discrete activities in support of the grants. Externally, they liaise with Ministry of Health staff, as well as civil society organisations and other agencies (both at the national and regional level) that contribute towards the implementation of grants at the country level.
The overall scope of the role, and in particular the internal and external working relationships at SPC, may be affected as a result of ongoing organisational reform.
ROLES AND RESPONSIBILITIES
The position of Grant Coordinator encompasses the following major roles and responsibilities in support of PHD’s strategic plan objectives.
• Oversee a portfolio of grants across one or more countries or territories and ensure grant implementation is in line with agreements and funding and aligned to national plans and priorities. • Build the human, financial and systems capacity of national implementing partners to transparently and systematically utilise donor funding to achieve national programme outcomes in line with agreed workplans. • Contribute to initiatives to increase country and partner planning for, and evaluation of, efforts to reduce gender- and sexual orientation-based barriers to achieving universal access to services. • Contribute to the preparation of periodic financial and programmatic reports to donors on grant performance. • Develop activities with partners, governments, administrations and other regional organisations to foster multi-sectoral approaches to public health and health determinants. • Ensure timely completion of grant signature, grant commencement, and grant-renewal documentation by country and other implementers in PICTs. • Verify and monitor grant recipients’ programmatic performance and financial reporting on the implementation of health programmes, and recommend appropriate action and financial disbursements based on performance-based programme management. • Under the leadership of the Team Leader, contribute to the establishment and/or strengthening of controls by SPC and country and regional implementing partners to ensure routine compliance with donor requirements. • Provide proactive, strategic contributions to regional efforts to increase overall value for money in common procurement and supply management needs for PICTs under donor-funded programmes. • Support countries in the development of new project and programme proposals for funding consideration by donors.
QUALIFICATIONS AND EXPERIENCE
Essential
* Master’s degree in a field relevant to the position (public health, management or international development), or a minimum of eight years’ experience in roles that demonstrate professional equivalence. * Background knowledge in public health (specifically HIV/STI knowledge based on academic and/or work experience). * At least five years’ experience in grant management or project management in a developing country, with solid organising, negotiating, contracting, accounting and financial management skills. * Experience in design and evaluation of major development projects. * Judgement, tact, diplomacy and strong cross-cultural communication (written and oral) skills and teamwork acquired through working with a range of people and government officials from different cultural and educational backgrounds. * Willingness to travel and undertake overseas assignments in SPC countries and beyond. * Computer skills using Microsoft Office Word, Excel, PowerPoint and Outlook. * Professional fluency in oral and written English.
Desirable
* Experience working with a government department, civil society or a development partner, ideally in a Pacific Island setting. * Knowledge of disease areas such as malaria, tuberculosis, non-communicable diseases and vector borne diseases. * Training experience. * Experience working with vulnerable and at-risk groups. * A working knowledge of French.
The ‘business model’ for PHD has expanded substantially in recent years. An increasing amount of our work now involves grant management, as SPC becomes more of a conduit to channel funds to Pacific Island governments and civil society organisations. Grants to countries accounted for USD 20 million in 2011 with the main funding streams being the Global Fund to Fight AIDS, Tuberculosis and Malaria; the Pacific Islands HIV and STI Response Fund; and the Pacific NCD Framework 2-1-22 Programme, with the latter two grant streams supported by Australia and New Zealand.
The Grant Management Unit (GMU) is a facility within PHD set up to manage public health-related grants to sub-recipients, including PICTs, non-governmental organisations, regional organisations and civil society organisations in a harmonious and coordinated way. The unit will adopt and advise on best grant management practice and enhance overall PHD capability for harmonised and high quality management of programmes and projects. The GMU comprises three teams: 1) the Grant Coordination Team, 2) the Finance Team and 3) the Procurement and Supply Management Team. The Grant Coordination Team is responsible for the day-to-day operational, strategic and pragmatic management (including risk management strategies) of the PHD grant portfolio. All Grant Coordinators and Grant Officers bring grant management, project management and systems improvement expertise to GMU and PHD.
Working under the leadership of the Team Leader, the Grant Coordinators are assigned responsibility for managing a portfolio of grants in one or more Pacific Island countries or territories to maximise grant utilisation, grant implementation, and grant impact, as well as grant verification to ensure compliance with donor requirements, while improving the alignment of funds and the reporting process with national systems. Normally, the portfolio will comprise grants from more than one funding stream and disease component within a particular country. The Grant Coordinators liaise internally with other members of GMU, with technical staff in other units within the PHD and with staff of other programmes within SPC that are implementing discrete activities in support of the grants. Externally, they liaise with Ministry of Health staff, as well as civil society organisations and other agencies (both at the national and regional level) that contribute towards the implementation of grants at the country level.
The overall scope of the role, and in particular the internal and external working relationships at SPC, may be affected as a result of ongoing organisational reform.
ROLES AND RESPONSIBILITIES
The position of Grant Coordinator encompasses the following major roles and responsibilities in support of PHD’s strategic plan objectives.
• Oversee a portfolio of grants across one or more countries or territories and ensure grant implementation is in line with agreements and funding and aligned to national plans and priorities. • Build the human, financial and systems capacity of national implementing partners to transparently and systematically utilise donor funding to achieve national programme outcomes in line with agreed workplans. • Contribute to initiatives to increase country and partner planning for, and evaluation of, efforts to reduce gender- and sexual orientation-based barriers to achieving universal access to services. • Contribute to the preparation of periodic financial and programmatic reports to donors on grant performance. • Develop activities with partners, governments, administrations and other regional organisations to foster multi-sectoral approaches to public health and health determinants. • Ensure timely completion of grant signature, grant commencement, and grant-renewal documentation by country and other implementers in PICTs. • Verify and monitor grant recipients’ programmatic performance and financial reporting on the implementation of health programmes, and recommend appropriate action and financial disbursements based on performance-based programme management. • Under the leadership of the Team Leader, contribute to the establishment and/or strengthening of controls by SPC and country and regional implementing partners to ensure routine compliance with donor requirements. • Provide proactive, strategic contributions to regional efforts to increase overall value for money in common procurement and supply management needs for PICTs under donor-funded programmes. • Support countries in the development of new project and programme proposals for funding consideration by donors.
QUALIFICATIONS AND EXPERIENCE
Essential
* Master’s degree in a field relevant to the position (public health, management or international development), or a minimum of eight years’ experience in roles that demonstrate professional equivalence. * Background knowledge in public health (specifically HIV/STI knowledge based on academic and/or work experience). * At least five years’ experience in grant management or project management in a developing country, with solid organising, negotiating, contracting, accounting and financial management skills. * Experience in design and evaluation of major development projects. * Judgement, tact, diplomacy and strong cross-cultural communication (written and oral) skills and teamwork acquired through working with a range of people and government officials from different cultural and educational backgrounds. * Willingness to travel and undertake overseas assignments in SPC countries and beyond. * Computer skills using Microsoft Office Word, Excel, PowerPoint and Outlook. * Professional fluency in oral and written English.
Desirable
* Experience working with a government department, civil society or a development partner, ideally in a Pacific Island setting. * Knowledge of disease areas such as malaria, tuberculosis, non-communicable diseases and vector borne diseases. * Training experience. * Experience working with vulnerable and at-risk groups. * A working knowledge of French.
How to apply:
APPLICATION PROCEDURES
The closing date for applications is 31 January 2012.
Applicants are asked to use SPC’s online recruitment
Applicants who cannot access the online recruitment system may send their documents to: Director-General, Secretariat of the Pacific Community, P.O. Box D5, 98848 NOUMEA CEDEX, New Caledonia or submit them by fax (+ 687 26 38 18) or email (spc@spc.int), preferably as an electronic attachment in Microsoft Word format.
Applicants should provide their curriculum vitae and specifically address how their qualifications, knowledge and experience demonstrate their ability to successfully undertake the duties and responsibilities of the position in their cover letter. They should also provide names and contact details of three referees.
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