Job description : Finance Manager and Programme Financial Analyst
Organization Action Against Hunger / Action Contre la Faim
Job Location : Toronto, Ontario
Supervisor Executive Director
Salary : Appropriate to experience/range $58,000 to $68,000
Background
Action Against Hunger/Action contre la Faim (ACF) is one of the
world's most important international humanitarian organizations uniquely
targeting malnutrition and its causes as the focal point of our
programmes. Our focus on hunger and its underlying causes leads to
profound and positive changes in the most vulnerable communities where
we work. Malnutrition is treatable and affordable. We are respected
innovators, our research is widely published and we have a reputation
for results. The ACF network now works in over 47 countries with a staff
of over 5 000 staff and volunteers.
ACF is establishing our presence in Canada and embarking on ambitious
advocacy and fundraising activities in 2014 with the aim of putting
nutrition at the centre of the global development agenda. We have a
growing strong, talented team in our Toronto and Montreal locations
deeply committed to sustainable strategies to prevent and treat hunger
in developing countries. ACF Canada is also well known for its global
leadership of the SMART nutrition survey methodology, the recruitment of
professionals for our international operations, advocacy and
fundraising to increase public, government and donor support for a world
free from hunger.
The Finance Manager and Programme Financial Analyst is a challenging
position offering a unique and exciting opportunity for an ambitious
professional seeking an international career in the not-for-profit
sector with a globally renowned and respected NGO just becoming
established in Canada. The office is located at Bathurst and Bloor in
downtown Toronto.
Responsibilities
Reporting to the Executive Director, the Finance Manager and
Programme Financial Analyst is part of the Senior Management Team and
provides key financial guidance to the Executive Director and the Senior
Management Team. Working closely with the Director of Operations, the
Finance Manager and Programme Financial Analyst is responsible for all
aspects of reporting on international donor grants and their programme
budget management. In addition, the Finance Manager and Programme
Financial Analyst is responsible for all aspects of accounting and
finance for ACF Canada, including the day-to-day bookkeeping, accounts
payable, receivables, payroll, regular inter-office reconciliations,
reporting, forecasting and preparation of the annual financial audit.
Work responsibilities include:
- Finance
- Detailed work of entering invoices and preparation of payments;
- Detailed work of entering inter-agency receivables and co-ordinating collection;
- Co-ordinate with the Human Resource Manager, the payroll for both HQ staff and expatriates working abroad;
- Monthly management of inter-agency charge backs and reconciliations;
- Prepare monthly reports for departments and programmes, assist department manager/directors with their tracking of actual results against budget;
- Preparation of all financial reports to funders and responsible for international donor grants financial programme management;
- Prepare quarterly financial reports for Board of Directors;
- Prepare forecasts and cashflows;
- Co-ordinate with the Fundraising department a monthly reconciliation of the donor database with bank records and an efficient system of deposits and reconciliations;
- Detailed management and control of finance and administration records;
- Collaboration, cooperation and liaison with financial counterparts at other ACF agencies;
- Oversight and periodic revision of financial standard operating procedures to ensure maximum efficiency
- Programme Financial Analysis
- Monthly tracking and analysis of programme expenses, including detail salary and benefit analysis by position;
- Preparation of donor financial reports, some of which require foreign exchange translation;
- Provide support to Operations staff in the development/review of new budgets;
- Ensuring the quality of ACF-CA project budgets for institutional donors through applying financial guidelines established by these donors (familiarity with donor financial guidelines will be essential)
- Tracking of due dates and related preparation of financial reports per contractual obligations.
- Leadership
- Support financial leadership as required by the Senior Management Team, the Executive Director, and the Board of Directors;
- Attend planning sessions, team meetings and annual performance reviews as required;
- Proactive exchange and collaboration with the Senior Management Team and Staff;
- Keep up to date with financial developments within the humanitarian sector;
- Ensure an on-going process of personal professional development and learning;
- Other duties as required by the Executive Director.
- Administration
- Lead responsibility for managing day to day matters with Canadian banks and insurance companies
- Management of organizational assets and procedures including leasing of equipment;
- Efficient management and negotiation on behalf of ACF Canada with various service providers and suppliers;
- Ensure organization-wide adherence to ACF procurement policies and standards.
Working Conditions
Standard health and dental benefits are available after completion of
three months employment. ACF Canada's work week is the standard 37.5
hours. However, there are specific periods such as year-end or during a
humanitarian emergency, when the hours are not predictable.
Candidates must have the legal right to work in Canada.
Required Knowledge/Skills and Attitude
- Related university degree;
- CGA, CMA or CA designation or equivalent in studies or experience
- Demonstrated knowledge of CRA Acts and Regulations regarding charitable organizations;
- Minimum four years experience in a similar position;
- Fluency in QuickBooks and/or other related financial & accounting software;
- Demonstrated experience with MS Office applications with extensive understanding of Excel;
- Strong communication skills;
- Working knowledge of French (written and spoken);
- Experience in financial management of project grants;
- Demonstrated ability to initiate and follow up on recommendations for improvements that result in financial efficiency and improved performance;
- Able to multi-task, establish and manage priorities of tasks and time management and strong organizational skills;
- Able to develop and maintain external relationships with service providers (such as financial institutions, suppliers);
- Interest and commitment to the humanitarian principles of Action Against Hunger;
- Demonstrated ability to pay strong attention to detail.
Desired knowledge/Skills and Attitudes
- Fluency in French;
- Specific knowledge on financial regulations and grant management procedures for DFATD. ECHO, OFDA/USAID
- Previous experience with an international NGO
How to apply:
We are looking for an autonomous and very dynamic professional to
complement the ACF Canada team. If you are interested in this position,
please send your resume and cover letter to the Manager of Human
Resources at rec@actioncontrelafaim.ca
before Monday, September 8, 2014 end of day. In the subject line,
please indicate ACF-CA Finance Manager and Programme Financial Analyst.
Only shortlisted candidates will be contacted.
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