Management
systems international, inc (MSI)
StrengtHening
Integrity and accountability program-1
(SIAP-1)
Project
Assistant
Location : Jakarta, Indonesia
Report to : Grants Manager
Project Summary:
The objective of SIAP-1 is to
contribute to good governance in Indonesia by strengthening integrity and
accountability in government – principally at the national level. It will do
this by supporting governmental and non-governmental efforts to strengthen
integrity and accountability.
Position
Summary:
The Grants and Procurement
Project Assistant position will be filled by an experienced staff, whose
acquired knowledge and skills enable her/him to independently undertake diverse
and complex work assignments (e.g. grant management, actively engage in program
activities, major event/course planning, etc). Work requires extensive
coordination with team members of SIAP-1 to ensure successful performance of
the Strengthening Integrity and Accountability Program-1 as detailed in the
Project Description of the Cooperative Agreement with USAID.
Responsibilities:
- Review grant reporting documentation submitted by sub grantees.
- Assist to ensure Sub grantee’s timely implementation of activities, in accordance with project schedules and sub grant agreements.
- Draft letters, faxes, as well as documents and forms related to Program activities and administrative matters.
- Maintaining grant and subcontract hard and soft copy files.
- Assist in the procurement of new programs, as directed by the Grants Manager;
a. Draft
procurement documents
b. Prepare
lists of potential bidders to be invited (in cooperation with component
managers)
c. Assist in
preparing internal documents for approval by MSI HQ and USAID
- Set up appointments/meetings with Government and partner organizations
- Perform other duties and responsibilities assigned by Grants Manager.
General
provisions and limitations:
- All final decisions related to this Project are made by the COP and MSI/HQ responsible and authorized personnel.
- Any communication with USAID is the authority of the COP and MSI/HQ responsible and authorized personnel.
Qualifications
- Background in Finance, Accounting or project management,
- Preffered 1 year experience with finance, grants, or procurement, preferably under USAID financed project
- Fluent in spoken and written English
- Must be well organized and able to work independently.
- Excellent knowledge on MS Office
Application should
include a cover letter, CV (including three references) and contact number
no later than September 15, 2014. Please indicate ‘Project Assistant’ as the
subject of your email addressed to: Recruitment@msi-siap.com.
Only shortlisted
candidates will be contacted. This position is only for Indonesian citizens.
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