The Accounts Manager
steers finances of the organization by maintaining updated financial
reports for donors and the organization. Moreover these reports include
donations for ZF campaigns, end of the year reports to donors as well as
segmentation of donor lists for communications and outreach purposes.
The
Accounts Manager is supervised by the Executive Director and must have
knowledge of donor software and the ability to train others on how
operate the software. The position will require working with the
Communications and Programs Department in producing financial reports on
as needed basis.
Duties and Responsibilities include
- Processing online donations
- Processing mail and walk-in donations and entering on database
- Maintaining/updating Donor and mailing databases; remove & add names to lists
- Supervising data entry personnel
- Working directly with Accounting firm and accountants
- Managing staff credit card accounts
- Continuous correspondence with donors on daily basis
- Handling of all matching gift accounts
- Understand the donor database software package and how to enter data
- Process donations daily through ZF program, ensuring accurate entries compliant with organizational protocol
- Run analytical reports from database
- Receive Mail and Code the data in preparation for Data Entry
- Charge monthly credit card donations
- Coordinate the matching gift program: Set up accounts, file forms, notify donors of matching donations
- Handle the printing and mailing of donation receipts.
- Train and supervise data entry personnel
- Providing needed information to matching gift companies
- Tracking and duly maintain record of all matching gift contributions
- Enter checks, online donations, and cash received into database
- Book keep all checks and itemized break down provided via banking online
- Make deposits
- File invoices/receipts
- Assist donors who call in to verify/add/change/remove any type of information from their record
- Handle phone and email communications with donors
- Assist in Mail Campaign Data
- Set up and prepare reports, letters, mailing labels, and other text material for accounts
- Supervise the printing and mailing of donation receipts;
- Update mailing and donor lists
- Assure discreet handling of all business, and maintain confidentiality
- Participating in meetings
- Coordinate w/ Orphan Sponsorship Coordinator on orphan payments received
- Inform donors who are sponsoring inactive orphans via sending letter in mail and follow up with how to direct their donation
- File original donation forms after processing
- Conduct quarterly assessment of OSP donors and orphan enrollment
- Assist OSP coordinator with day-to-day tasks for OSP
- Regularly check supportorphans@zakat.org email. Respond individually or with pre-written templates
Requirements
- Bachelor’s Degree in Accounting or related field
- Minimum 3 years of relevant work experience in accounting, administrative duties in office environment, preferably providing support to an executive level position.
- Excellent computer skills necessary: MS Word, MS Excel.
- Database maintenance and preparation experience preferred.
- Strong interpersonal and oral communication skills required.
- Ability to exercise sound judgment, takes responsibility for meeting deadlines, and be a skilled problem solver.
- Knowledge of billing systems and procedures a plus.
- Previous general bookkeeping experience and QuickBooks experience a plus.
- Strong organizational skills and exceptional attention to detail are a must
- Demonstrate responsiveness, tact, diplomacy, good judgment, and confidentiality in communications with all levels of staff, donors and volunteers.
Environment
- Position requires frequent and regular phone and computer use.
- Workplace is smoke-free and drug-free environment.
- Equal opportunity employer
To Apply
- Submit a cover letter describing your interest in this position, résumé, and salary requirements. Incomplete applications will not be considered.
- Email applications to jobs@zakat.org with ACCOUNTS MANAGER–YOURLASTNAME in the subject line.
- No phone calls will be accepted regarding this position.
Deadline: 28 Jan 2015
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