Plan is
an international humanitarian, child-focused
development organization without religious, political or governmental
affiliation. Plan’s vision is a world in which all children realize their
full potential in societies that respect people’s rights and dignity. Plan Indonesia started to operate in Indonesia on 1969.
Due to Youth
Economic Empowerment Project, Plan Indonesia is
looking for 1 dynamic staff to be based in So’e TTS for the position:
Finance and Admin Project Manager ( Contract Based )
Responsibilities:
Planning
and Budgeting;
Develop, review and update of project
budget and activity work plan , Produce
cash flow forecasts and variances against budget projections , Monitoring of
the petty cash and bank balances to ensure sufficient funds are always available
depending on the program needs , Monitors
financial performance of the field in terms of set budgets (operating expenses,
grants, etc.), Prepares/reviews and analyses budget monitoring reports, gives
advice to the rest of the Project Manager and team to take corrective actions,
as appropriate, Ensure the proper use of SAP software, for
budget preparation, Review calculations and coding of budget and
proposed budget modifications.
Compliance
of country office financial reporting system;
Establish
and implement financial procedures in line with organizational requirements,
Recording and reconciliation of
project recoveries and income recognition , Timely and accurate recording of all financial transactions in line
with organizational and donor requirements and deadlines, Disbursement of cash advances and reconciliation
to ensure recovery, Collection
and filling of regular financial reports and budget records, Develop and implement monthly financial
review(s) and analyses, as well as provide timely and reliable financial information
for decision-making, Audit
planning and audit action implementation skills to help improve financial
controls around donor funds management, Represent YEE SCLID EC Project budgets and finances to relevant
stakeholders when requested.
Supervision
on the General Ledger (GL) accounting system;
Ensure proper coding,
accuracy and timely entry of YEE SCLID EC data projects into SAP, in
particular, Entry of IH and CO charges, transactions pertaining to YEE SCLID EC
Projects, and budgets, Ensure proper
recharging of expenses between units under EC requirement, Responsible for
timely preparation and accuracy of GL reports (export files) for use at
regional level (level three) at month end and year end, Supervise and review finance report submitted by third parties
(partners and CSO), and ensure the report uses correct GL code and meets the audit
requirements.
Grant management
and reporting;
Supervise all grant management and reporting on grant
performance, as well as provide financial and technical management to ensure
best use of resources through sound budgeting, monitoring of project expenses,
and timely preparation of donor financial reports, Grants financial reports are in accordance with Plan and donor’s
grants management regulations and procedures, Ensure that grant funded outputs are reflected in SAP system for
YEE SCLID EC Project, Reconcile grant
budgets and spending, Financial reports reach the donor and Plan Office as
final, quality draft after close analysis and full review, Monitor third party advance ageing and maintain they keep low
Preparation
of management information based on financial data;
Maintain a database
containing of YEE SCLID EC Project budgets, budget updates, spending data, Prepare regular budget vs. actual
variance reports. Identify items for follow up with Project Manager, Prepare ad hoc reports for the COT,
the RO, IH and NO’s in consultation with Project Manager, Develop and implement monthly financial review(s) and analysis,
as well as provide timely and reliable financial information for
decision-making, Regular review of
control processes to minimize financial risk to the organization.
Ensuring compliance with
Government guidelines;
Assist the Project Manager to ensure that procedures
are in accordance with Government regulations, Review contracts with Third Parties whether they comply with
Government regulations, e.g. property rental, NGO’s, Audit firms
Manage Admin project systems and procedures;
Comply with
internal administrative system and procedure as needed, Communicate the
revision on organization system and procedure as desired by the Admin Manager
Coordinate
the implementation of audit in the Administration Unit with the staff and
auditor;
Provide admin data during the
field work done by internal and external auditor, Maintenance of
Audit Action List responses and tracking of follow up actions from admin
audits
Manage the purchases of goods and
services for project and office supplies and equipment;
Establish
and implement administration and logistics procedures in line with
organizational requirement, Identify, establish and manage effective working
office for the YEE SCLID EC Project ensuring effective security, Prepare
procurement plan for YEE SCLID EC Project to be submitted to Procurement Unit
at CO, In
coordination with Procurement Unit CO, conduct procurement process for YEE SCLID EC Project, ATS working well in project office
Reporting;
Prepares
and review reports such as quarterly reports, travelling report, inventory
report and FA report, using of car analysis, using of gasoline analysis, using
of phone calls analysis and etc., as required by Project Manager, Prepares list of YEE SCLID ED Project
inventory on monthly basis as required by donor and CO
Asset
management;
Establish
a system of maintenance for project asset such as vehicle, log book, motorcycle,
copy machine etc, Maintain project fixed assets and non-fixed asset item such
as update records of fixed asset and non-fixed asset items, proposed disposal
to Plan Managers, execute disposal, do physical inspection/check of fixed asset
and non-fixed asset items
Requirements:
- Bachelor university degree is Economics or related field
- Experience on System Application Product (SAP)
- At least 3 year experiences in handling finance & admin
- Have an analytical thinking.
- Reliable, committed personality and strong moral character.
- Good both Indonesia and English (oral and written)
All
applications will be treated in confidence. Only short-listed candidates will
be notified and invited for interviews. Please submit your letter of
application and detailed curriculum vitae in English by email not later than February
25, 2015 to: HRD.Indonesia@plan-international.org
Please
fill the 'subject' column of the e-mails in this format: (The Position)–(Location)-(Your Name). File attachment not later than
1MB.
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