POSITION: Finance Controller
DATE: March 2016
COUNTRY PROGRAM: Uganda
RESPONSIBLE TO: Country Director
STATUS: Full Time
SUPERVISORY CAPACITY: National Finance Staff
Apply by or before March 25, 2016.
DATE: March 2016
COUNTRY PROGRAM: Uganda
RESPONSIBLE TO: Country Director
STATUS: Full Time
SUPERVISORY CAPACITY: National Finance Staff
Apply by or before March 25, 2016.
COUNTRY PROGRAM MISSION
ARC Uganda mission is to work with its partners and constituencies to provide opportunities and expertise to refugees, displaced people, and host communities. We help people survive conflict and crisis and rebuild lives of dignity, health, security, and self-sufficiency. ARC is committed to the delivery of programs that ensure measurable quality and lasting impact for the people we serve.
ARC Uganda, with its head office in Kampala, is providing gender-based violence prevention and response, food security and livelihood services to Congolese Refugees (who fled to Uganda) and host communities in two locations of Uganda –Kyangwali and Nakivale.
PRIMARY PURPOSE OF THE POSITION
The Finance Coordinator is responsible for the overall financial operations for all ARC Uganda programs. Primary duties includes: oversight and improvement of internal control systems and procedures (including cash management), financial aspects of large-scale procurement and developing, forecasting and realigning multi-site project budgets. Training and mentoring staff on policies and procedures, donor regulations, new systems, and financial best practices is expected, as well as working closely with the Country Director and ARC HQs personnel to ensure compliance with all donor regulations.
MAJOR AREAS OF ACCOUNTABILITY
PRIMARY DUTIES/RESPONSIBILITIES
Financial Management – 50%
- Manage day-to-day accounting functions including but not limited to regular cash verification, bank and balance sheet accounts reconciliations, monthly closing, timely submission of financial reports to headquarters (HQ).
Provide oversight to the finance team, and ensure accuracy, efficiency, and completeness of the following:
- Recording of all transactions in accordance with Generally Accepted Accounting Principles.
- Ensure adequate supporting documentation and appropriate cost accounting allocations for all cash receipts and disbursement transactions.
- Ensure that monthly account reconciliations are performed and that appropriate plans are in place and executed as applicable to resolve any unreconciled differences.
- Ensure the timely preparation and submission of a monthly financial report and supporting narrative on current project status, forecasting and documenting the monthly review of the financial performance of those activities under his oversight (including monitoring cash balances, sub-grantee activities, and reviewing aged receivables and accrued liabilities).
- Work with program coordinator on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirements.
- Effective management of project closeout activities and any other financial management function in consultation with ARC Uganda Country Director and ARC HQ.
- Ensure that corrective action plans approved by HQ in response to external or internal audits and other monitoring reviews are implemented as planned and scheduled.
- Prepare monthly/quarterly cash requirement requests for running ARC Uganda programs ensuring that cash balances maintained are adequate, yet not excessive.
- Monitor grant spending through production of monthly Budget Versus Actual (BVA) analysis and ensure program teams explain significant variances and propose corrective measures.
- Promptly respond to HQ finance queries including Intercompany charges.
- Ensure local taxation law requirements are fully complied with.
- Update the financial compliance dashboard monthly, note and address any significant variances.
- Ensure financial records organization, retention, and security.
- Contribute to preparation of budgets for all proposals, including accurate support of budget narratives.
- In conjunction with Programs Coordinator, accurately realign budgets whenever necessary.
- Provide regular and timely complete budget reports and analysis to the Country Director and Programs Coordinator and HQ Finance.
- In conjunction with Programs Coordinator, advise on the procedure for preparing budgets for cost extensions, new proposals and program revisions with the objective of realistic cost projections.
- In coordination with ARC HQ, lead the production of ARC Uganda country program annual budgets.
- Monthly closing, timely submission of financial reports to ARC HQ.
- Prepare timely budgets, cash requests and accounting reports.
- Liaise with internal-donors (based in Uganda) on finance and budget issues as required in consultation with Programs Coordinator and HQ finance.
- Support the Country Director to produce and update donor matrixes.
- Supervise finance staff. This includes ensuring they are properly trained and know what performance expectations are.
- Carryout staff appraisals for finance staff.
- Organize and lead orientation and training session related to finance.
- Travel to the field as required ensuring systems are properly followed.
- Implement and administer ARC systems for internal control, compliance, and accounting data processing and financial reporting functions in accordance with donor regulations.
- Assist in internal audit function and reviews to ensure compliance with ARC and donor requirements.
- Maintain up-to-date, accurate accounting system, including: computer data entry and paper file system.
- Ensure local taxation law requirements are fully complied with.
- Other appropriate duties as assigned by the Country Director or HQ CFO.
- 3-5 years overseas experience in finance/management for an international NGO, preferably in programs in complex emergency or post-conflict settings. Minimum 2 years of supervisory experience.
- Experience in multi-cultural and multi-level programs.
- Bachelors degree required in Finance, Accounting, or related field; advanced degree preferred.
- Experience with international donors and grant requirements.
- Strong computer skills in Microsoft software products: Excel, Word, outlook etc and accounting software. Serenic or Sun experience strongly preferred.
- Prior training experience desired.
- Excellent written and oral communications skills as well as leadership skills.
- Sense of humor and good interpersonal skills.
- Fluency in English required.
KEY BEHAVIORS & ABILITIES
- Ability to work with a team in an intense environment.
- Ability to prioritize multiple tasks and meet deadlines.
- Extremely flexible with the ability to cope with stressful situations.
- Exhibit the values of respect, team-spirit, non-violence, impartiality, humor, equity, dedication, inquisitiveness, simplicity in work-style and integrity – transparency, accountability and ethical behavior in daily organizational activities.
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