Location: Indonesia
Contract Type : Individual Contractor (ICA)
Grade: G1
Contract Duration: 24 months
Date to close: 10/08/2016
Ref No : STA1232
ADMIN ASSOCIATE
To support operations in
Indonesia, GGGI seeks to hire an Administration Officer to support GGGI in its
Jakarta office. This position reports to the Operation Manager, the role will
execute comprehensive administrative transactions for the country program operations,
developing and managing recruitment and procurement plans and related
procedures, managing contract payments in line with GGGI policies, standards
and donor requirements.
INTRODUCTION
Based in Seoul, The Global Green Growth
Institute (GGGI) is an intergovernmental organization founded to support and
promote a model of economic growth known as "green growth", which
targets key aspects of economic performance such a poverty reduction, job
creation, social inclusion, and environmental sustainability. GGGI works with
countries around the world, building their capacity and working collaboratively
on green growth policies that can impact the lives of millions. The
organization partners with countries, multilateral institutions, government
bodies, and private sector to help build economies that grow strongly and are
more efficient and sustainable in the use of natural resources, less carbon
intensive, and more resilient to climate change.
GGGI supports stakeholders
through complementary and integrated workstreams – Green Growth Planning &
Implementation and Knowledge Solutions – that deliver comprehensive products
designed to assist in developing, financing, and mainstreaming green growth in
national economic development plans.
Since 2013, GGGI has worked in
close collaboration with the Government of Indonesia in the GoI-GGGI Green
Growth Program (GGP). BAPPENAS is GGGI’s key government counterpart in
Indonesia and the co-host of the GoI-GGGI Green Growth Program. This
relationship led to the establishment of a joint secretariat and steering
committee under a ministerial decree.
PURPOSE
The role of the Administration
Officer is to multi-task and carry out a variety of administrative transactions
in program operation and office management fully meeting established
institutional policies, standards and donor requirements across budget
execution, procurement & HR processes implementation and other operational
functions.
ENGAGEMENT
- Engage with GGGI HQ M&A team and the Indonesia-based team in delivery of timely administrative services
- Master ERP functionalities and other Management & Administration applications; provide assistance for the Indonesia-based team on the new system, applications, and reporting formats
- Inform the country team on the up-to-date procedures, policies and reporting requirement of all administrative transactions; provide alerts on upcoming contracting deadlines for the country team
- Identify issues and risks that will affect consistent program and office operation and report to the Operations Manager and Country Representative.
DELIVERY
Execute intricate transactions on multiple administrative areas
- Provide consistent quality of services in recruitment and procurement administrative needs
- Administer resource plans and manage contract payments in line with yearly work programs, outsourcing plans and budget lines
- Administer country office HR requisitions and onboarding procedures based on approved headcounts
- Verify data and provide consistency check on data entry and document related to procurement
- Leads asset management
- Supports travel and logistics arrangements with respect to workshops and meetings arrangements
- Other adhoc administrative support for effective program operations
REQUIREMENTS
- Bachelor educational qualification in business administration / business management / HR or a related subject
- At least 3 years of relevant work experience within an M&A team, experience in procurement and recruitment will be seen as an asset
- Exceptionally organized with excellent prioritization skills, a keen eye for detail and the ability to multi-task
- Strong interpersonal skills and the ability to work with multi-cultural teams
- Experience in event organization
- Strong experience Microsoft Office applications (Word, Excel, PowerPoint, etc.) and data bases, and in particular experience working with budget management software.
- Experience of working in an international organization is a benefit although not essential
- Strong oral and written English, and fluency in Indonesian/Bahasa is essential.
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