Office Manager/Indonesian Science Fund (DIPI)
Palladium
develops and delivers solutions that create positive impact for
communities, businesses, societies and economies. We transform lives and
create enduring value by
working with governments, corporations and non-profit organizations.
Palladium is built on the idea that progress will be supported by four
key pillars:
- International Development
- Strategy Execution Consulting
- Impact Investment
- Training and Events
Palladium
is seeking a short-term Office Manager to support the development of
the Indonesian Science Fund, based on Jakarta. The initial assignment
for this position is
for six months, with a possibility for an extension for an additional
six months.
JOB SUMMARY:
The Indonesian Science Fund,
Dana Ilmu Pengetahuan Indonesia (DIPI) was officially launched on
March 30, 2016. This new organization has been established under the
Indonesian Academy of Sciences (Akademi Ilmu Pengetahuan Indonesia--AIPI),
as an independent mechanism to directly
fund scientists and engineers to produce world –class research. It
establishes a procedure to fund multi-year grants on a variety of
scientific topics, which will be awarded based on merit-based procedures
and a system of peer review.
The establishment of the
Indonesian Science Fund has been supported by the Governments of
Indonesia, United States, Australia and Great Britain. USAID/Indonesia
is supporting
the establishment of this new fund with technical advisers to help
create long-term sustainable procedures to ensure the stability and
sustainability of this new organization.
The Office Manager will work
under the direction of the Executive Director of The Indonesian Science
Fund, in order to establish a sound foundation of organization and human
resources management policies and procedures for this fledgling
organization.
ESSENTIAL EDUCATION AND EXPERIENCE:
- Bachelor’s degree required – Accounting, Finance, Business or a related subject, or demonstration of equivalent knowledge and skills. MBA preferred.
- Minimum of 3 years of relevant experience including office management and staff supervision.
- Minimum 2 years of Human Resources management
- Fluency in both Bahasa Indonesia and English.
- Excellent presentation and communications skills (oral and written).
- Ability to solve problems of appreciable variety and complexity
- Ability to work effectively in a team environment, and form and maintain effective teams.
SPECIFIC
ROLES AND RESPONSIBILITIES:
Specific responsibilities will include:
- Oversee daily operation of the organization offices, including administrative, meeting and support activities.
- Active participation in developing office and human resources procedures.
- Implement and interpret policy for administrative and support staff.
- Interact with vendors and legal staff to implement organizational needs.
- Represent the DIPI Executive Director for administrative activities where appropriate.
- Supervise administrative and other support staff, allocating work and ensuring quality and timely completion of projects, identifying the needs in hiring, training, and performance management of support staff.
- Liaison with financial and legal staff to ensure smooth operation of organization
- Coordinate workflow with Program staff regarding grants review and awards.
- Establish processes and procedures to ensure the effective and efficient operation of the organization.
- Recommend procedural needs to Executive Director and Advisory Board, and where appropriate draft such procedures.
- Serve as staff liaison to Executive Director.
- Serve as respected and trusted adviser to the Executive Director.
- Other tasks assigned by the Executive Director.
SALARY RANGE: Commensurate with experience and salary history
OPEN PERIOD: July 22 - 29, 2016
POSITION INFORMATION: An initial 6-month contract to be based in Jakarta,
Indonesia, with a possibility of an additional 6-month extension.
HOW TO APPLY: To respond to this position, please send your resume (no
longer than 6 pages) and cover letter to recruitment@bantuproject.net,
with the title of the position in the subject line of your email.
Only shortlisted candidate will be contacted.
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