Project Background:
The YouthWin through Economic Participation (YEP)
program is a new USAID-funded activity that will begin in September of
2016. The purpose of the activity is to create systemic change in how,
where, and what economic skills are taught to empower poor and
vulnerable youth in Indonesia. By teaching foundational economic skills
to poor and vulnerable youth in Indonesia, it will facilitate increased
employment, better performance in the workplace, and greater inclusion
in the economy and financial system.
Financial
Markets International (FMI), an American consulting firm, in
partnership with the International Youth Foundation (IYF), an INGO; the
Otoritas Jasa Keuangan (OJK), Indonesia’s Securities Regulator; and
various other partners will implement this program for USAID.
The
YEP activity has three overall objectives: 1) create an innovative
blend of market relevant content and pedagogy that bridges the most
common gaps to economic participation for poor and vulnerable youth; 2)
develop effective training delivery channels across technical and
vocational educational institutions to prepare poor and vulnerable youth
for work in any chosen path; and 3) build cross-sector stakeholder
buy-in to establish sustainable economic education of youth and
“scale-up” at the district, provincial, and national level.
Job Description for: “Chief of Party”
Position Description:
FMI
is seeking a full-time Chief-of-Party (COP) to be based in Jakarta for
the duration of the YEP Program (expected to be 5 years). This position
is akin to a Project Director role. The COP will primarily be
responsible for leading the technical direction of the YEP program,
including overseeing managerial, administrative, and reporting tasks.
The COP will oversee day-to-day operations of the project office,
coordinate activities of local and international staff and advisors,
complete annual strategic plans, monitor project benchmarks and
deliverables, and work closely with USAID, FMI HQ, IYF HQ, and other
project partners in implementing complex technical assistance activities
over the duration of the Project.
The
COP will launch the YEP program by working closely with key Government
of Indonesia (GOI), educational, and private sector stakeholders. The
COP must be able to work at the highest levels of Indonesia’s
government, private sector, and civil society to drive the YEP Program.
Initially, the COP will build consensus for the YEP programthrough
a pilot project in West Java. This will include an assessment phase, a
curriculum development phase, a testing phase and then a refinement
phase. Once the pilot program is complete, and positive results have
been attained, it is anticipated that the COP will lead a full roll-out
of the YEP model to other regions of Indonesia. This will be done via
cultivating relationships with and building capacity of local, regional,
and national stakeholders in the public, private and civil society
sectors.
Basic Functions:
The
COP will be the Senior Project Leader on-site, and will serve as the
principal liaison with USAID and other relevant donor organizations. The
individual will monitor the work of all local and international program
partners to ensure the project is operating as an integrated whole, and
ensure that quarterly reporting and internal financial administration /
vouchering / procurement are completed in a timely and appropriate
fashion. The COP will oversee and manage the performance of all
full-time local staff and short-term international consultants.
Qualifications:
- A blend of senior level experience in some or all of the following areas: education, poor and vulnerable empowerment, youth development, financial literacy and financial inclusion, soft skills development, curriculum development, and monitoring and evaluation.
- Successful experience as a Chief of Party for large and complex workforce development, financial sector, or other relevant projects.
- Based in (or willingness to relocate to) Jakarta, with understanding of and familiarity with West Java.
- Familiarity with workforce development issues, specifically financial literacy and soft skills development.
- A proven ability to work collaboratively with USAID and the Government of Indonesia at local/district, regional, and national levels.
- Familiarity with the political and economic dynamics in which this project will be implemented.
- A relevant graduate degree (e.g., MBA, finance, economics, law).
- Senior level work experience and supervisory responsibilities, including ability to develop and build capacity of junior staff.
- Effective cross-cultural interpersonal skills and demonstrated ability to resolve higher level work and issues with senior country counterparts, donor representatives, and senior-level USAID staff.
- Fluency in English and Bahasa Indonesia required.
To apply for this position, please submit your CV, a cover letter, and 3 references (all in separate Word or PDF files) to nkennedy@fmi-inc.net
FMI
is an Equal Opportunity Employer. FMI is committed to the policy of
Equal Employment Opportunity in recruitment, hiring, career advancement,
and all otherpersonnel
practices. FMI will not discriminate on the basis of race, color,
religion, national origin, age, handicap, or veteran status.
Position Background
FMI
is seeking a full-time Director of Office Management, Administration,
and Finance (DOMAF) to help launch the YEP Project in Indonesia and
provide administrative, human resource, operational, and financial
management support over the course of the five-year project. The
selected candidate will begin working with FMI and its partners
immediately to register the project locally, set-up a project office,
assist in the recruitment of other staff members, and various other
administrative and technical tasks as needed.
Basic Functions:
The
DOMAF will provide necessary, proactive, and timely
administrative/logistics support. The DOMAF will work closely with FMI
HQ in Washington, D.C. and the local Chief-of-Party (COP).
Specific Duties and Responsibilities:
Project Registration
- Work directly with FMI HQ, USAID/Indonesia, and local counterparts to register the YEP program with the Government of Indonesia (GOI). This is a time-sensitive process that will begin immediately so that project launch can occur on/about September 2016.
Office Set-Up and Administration
- Identify potential local offices for use by the project.
- Identify alternatives to local offices, such as shared space and/or partnerships with other organizations/projects.
- Facilitate the leasing of an office locally.
- Liaise with office landlord with regard to the office lease, maintenance etc.
- Ensure the provision, timely order and delivery of all office supplies (e.g., stationery, paper, cartridges, etc.).
- Manage the Project’s administrative staff as directed;
- Supervise logistical and administrative management services for the Project (office equipment procurement, property management and disposition, office lease and correspondence, etc.).
Procurement and Contracts
- Conduct bidding and negotiations with vendors, producing justifications for selected quotes and supervising procurement implementation.
- Ensure that the procurement process is completely transparent and properly recorded with relevant documentation.
- Facilitate all local contracts, including staff contracts.
Human Resources
- Assist the COP in human resources and staffing administration issues: public job advertisements, personnel interviewing, verification of employment candidates’ USAID 1420-EBD forms and salary history, drafting employment offer letters and agreements, supervision of administrative and support staff, compliance with Project procedures, manuals, and office policies, and necessary record-keeping.
- Maintain and secure all staff members’ personnel files, including updated resume, employment agreements, signed acknowledgements of Project policies; copies of passport, diplomas, etc.
- Maintain records of all probationary, annual, and other performance reviews in employees’ personnel files;
- Collect and submit all documentation to GOI needed for local staff employment;
- Review staff timesheets, ensure that all workdays, vacations, sick leaves are recorded in an accurate way; ensure that all staff’s requests for vacation or sick leave are signed by COP.
Financial Administration
- Carry out all required tasks associated with setting up a local bank account for the project office.
- Work closely with the FMI Home Office located in Washington D.C. to address all project finance and accounting issues, including: salary payments, project expenditures, budgeting, reconciliation, etc.—all in accordance with USAID rules and regulations.
- Ensure that requests for payments to local vendors, once approved by the COP (and/or the Home Office as appropriate) are processed in a timely manner.
- Prepare proper Payment Vouchers for COP signature.
- Assist and/or assume accountant duties (e.g., petty cash, cash advance requests, etc.).
Logistics/Other
- Manage logistics for domestic and foreign travel, lodging for expatriate advisors and related activities delegating these duties to other administrative staff as required.
- Assist HQ with mobilization and demobilization of expat advisors.
- Assist Project management with Project registration and accreditation, serves as Project liaison with USAID and GOI if needed.
- Assist COP and FMI HQ in Project closeout planning and execution, including necessary communication with USAID and counterparts.
Position Requirements:
The DOMAF shall also exhibit the following traits:
- Well organized, able to work independently, skilled at handling multiple tasks, and able to adhere to deadlines.
- A positive, friendly, professional, can-do attitude and appearance in serving as a representative of Financial Markets International, Inc.
- A forward-thinking and pro-active approach to working;
- Maturity in all interactions with colleagues within the office, as well as contacts outside the office.
- Strong organizational and communications skills.
- An ability to function in a dynamic, high-pressure environment.
It is preferred that the DOMAF have the following qualifications:
- Previous USAID/Indonesia Project experience
- Previous experience with setting up an office in Jakarta for USAID programs
- Previous experience with registering a donor-funded project in Indonesia
- 3+ years office administration / accounting experience
- Previous experience in hiring and supervising staff
- Familiarity with USAID rules and regulations
- B.A. or equivalent
- Fluency in English and Bahasa Indonesia required
To apply for this position, please submit your CV, a cover letter, and 3 references (all in separate Word or PDF files) to nkennedy@fmi-inc.net
FMI
is an Equal Opportunity Employer. FMI is committed to the policy of
Equal Employment Opportunity in recruitment, hiring, career advancement,
and all otherpersonnel
practices. FMI will not discriminate on the basis of race, color,
religion, national origin, age, handicap, or veteran status.
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