Job Description & Specifications
Title: Finance Assistant
Reports to: Finance Officer
Supervision of: None
Location: Jakarta, Indonesia
Overview
The Indonesia Sustainable Ecosystems Advanced (SEA) Project is a five-year contract that supports the Government of Indonesia to conserve biological diversity and improve the governance of marine resources at local, district, provincial and national levels. By using an ecosystem-based approach to management and engaging key stakeholders, the SEA Project will 1) enhance conservation and sustainable use of marine resources by reforming fisheries management and promoting marine protected areas to enhance fisheries productivity, food and nutrition security, and sustainable livelihoods within the target area; and 2) strengthen the leadership role and capacity of the Ministry of Marine Affairs and Fisheries and local governments to promote conservation and sustainable fishing. The SEA Project is implemented by Tetra Tech and a consortium of partners that includes Wildlife Conservation Society (WCS), Coral Triangle Center (CTC) and WWF-Indonesia (WWF). The SEA Project will run from March 2016 through March 2021.
The SEA Project will implement activities in the three provinces —West Papua, North Maluku, and Maluku Provinces—that lie within Indonesia’s Fishery Management Zone WWP-715. This zone was chosen to be the site of the SEA Project because of the area’s high marine biodiversity, status as a national priority area for fisheries, the presence of small island provinces/districts, high rates of extreme poverty and high vulnerability to climate change. The project will also operate at a national scale to support specific activities of the Ministry of Marine Affaires and Fisheries.
Background
At the end of five years, the SEA project is expected to improve the conservation and management of Indonesia’s marine biodiversity through improved capacity and practical application of marine conservation and sustainable fisheries management. High-level results that must be achieved by the completion of the project are:
- At least six million hectares in the target WPP or sub-WPP under improved fisheries management as a result of USG assistance, measured through the MMAF EAFM and MPA Effectiveness Index scores or other approved national or international standards, disaggregated by national, provincial and district jurisdiction, and by whether within or outside MPAs.
- At least six policies, laws, regulations, and/or operational protocols in support of marine conservation and sustainable fisheries management created, strengthened, promulgated, and/or enforced at all levels.
- Key drivers and highest-rated pressures to marine biodiversity show a declining trend in the target areas.
The key aspects to the successful achievement of SEA Project objectives include effective project administration, finance, and adaptive management. The SEA Project will recruit the Finance Assistant to provide support on administrative and Finance aspects of the project.
JOB SUMMARY:
The Finance Assistant will work under the supervision of and directly support the Finance Officer in processing payments, data entry, bank reconciliation, preparing monthly financial report, review of Landscape office’s monthly reports and review of Grantee’s financial reports.
MAIN RESPONSIBILITIES AND TASKS:
- Assist in the closing of monthly accounts and preparing financial statements for submission to the Headquarters.
- Review accounting transactions, Grantee Financial Reports, Regional Office monthly reports, and final payments.
- To ensure correctness of disbursements and adherence to relevant staff rules, financial regulations and rules, administrative instructions and practices.
- Review and track travel advances and expense reports to ensure all advances are reconciled in compliance with USAID SEA policies and all staff travel is approved prior to issuing an advance.
- Assist in processing payments to suppliers/vendors and subcontractors for goods and services.
- Assist in reconciling bank statements for funds in foreign and local currencies.
- Provide guidance to Regional Staff, Grantees, and Subcontractors as required.
- Assist in processing VAT exemption.
- Maintain adequate, up-to date, and audit proof financial files; and
- Perform other tasks and assignments as and when required by supervisor or COP or DCOP in relevant component deliverable
QUALIFICATIONS: (MINIMUM REQUIREMENTS)
EDUCATION:
University degree in relevant subject matter such as Finance, Economics or Accounting (relevant experience may substitute for the degrees mentioned).
WORK EXPERIENCE:
- Minimum of 2 years’ experience in an equivalent position.
- Experience in processing payments, internet banking.
- Experience working in a similar position for an NGO or an international organization is required.
- Experience with accounting software such as QuickBooks is preferred but not required.
- Native fluency in spoken and written Indonesian.
- Professional competency in spoken and written English.
- Must have the ability to work effectively in a fast-paced, stressful environment.
- Must be flexible, willing to perform other duties and work irregular hours.
- Able to communicate fluently and effectively.
- Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
- Must be capable of working both individually and as part of a team.
- Must also be able to create a supportive working relationship among all project teams.
- Ability to engage in activities occurring in multiple field sites with multiple stakeholders across Indonesia.
- Willingness to travel extensively in Indonesia.
LANGUAGES:
Fluent in English, both written and spoken.
If you are interested and qualified , please send your latest CV to: Jobs@SEA-Indonesia.org be fore November 21th, 2016. Please note the title of the position you are applying for in your submission email.
Note: position titles may be adjusted to reflect level of experience of selected candidates.
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