JOB SUMMARY:
The Program Finance team at Right To Play’s International Headquarters develops the policies and procedures to support financial management, budgeting, reporting and compliance, both internally for management and operational purposes and externally for donor compliance. The team also provides direct budgeting and financial reporting support to the Global Program Partnerships team in HQ for their grant management responsibilities.
The Program Finance Officer reports directly to the Manager, Program Finance. The incumbent supports the Global Program Partnerships team with the budgeting and financial reporting against a portfolio of program grants and contracts, in compliance with both donor and Right To Play policies and procedures. He/she provides the financial insights that accompany the programmatic and operational reporting on the grant provided by the Global Program Partnerships team. The incumbent also provides input to the Manager, Program Finance in the development of policies and procedures that better support budgeting, financial reporting and compliance for the entire organization.
PRIMARY RESPONSIBILITIES:
Job Responsibility #1: Financial Monitoring And Reporting (30% of Time):
· Designs, generates and analyzes financial reports for the donor and internal management
· Provides program financial analysis and recommendations on spending rates, over and under-spending and pattern of expenditure
· Reviews the monthly financial reports and follows-up on issues related to coding; follows-up with the Regional Finance Team on reallocate and recode expenses and other charges
· Prepares financial reports for donors for the assigned grants with narratives, explaining any variances to project budgets
· Coordinates closely with the Program team and the Finance team to contribute to the annual revenue recognition and audit process
· Supports and facilitates donor audits
Job Responsibility #2: Budget Development And Technical Support (25% of Time):
· Contributes to the development of project budgets, notes and narratives for funding proposals; participates in proposal development for major grants
· Provides technical guidance on budget development for new grant proposals
· Ensures that proposal budget aligns with donor requirements and RTP reporting requirements
· Assists with the annual RTP budget development and upload process; coordinates timely submission of budgets from assigned regions and countries
· Works with the Global Program Partnerships team to ensure RTP activity based budgets are aligned with approved grant budgets
· Notifies program team of any significant budget changes that require donor approval and recommends necessary communications
· Submits revised budgets received from Country Offices to the Finance HQ team
· Maintains accurate and accessible records of uploaded budget for assigned regions and countries
Job Responsibility #3: Grant Contract Review (20% of Time):
· Reviews draft contracts and provides advice on financial compliance; supports negotiations with donors, as required
· Ensures that financial contract requirements are fully understood and met by the relevant stakeholders. For large and complex grants, conducts briefings for relevant staff across the organization on financial compliance
· Maintains archive of grant contracts and amendments, for all assigned grants, both electronic and hard copy
· Maintains information on related sub-contract agreements with partners, for all assigned grants
Job Responsibility #4: Capacity Building On Grant Compliance And Financial Reporting (20% of Time):
· Provides training and support as needed to different stakeholders in areas of proposal budget development, financial reporting, and compliance
· Contributes to the development of RTP financial policies, procedures and systems
Job Responsibility #5: Performs Other Duties as Assigned (5% of Time):
MINIMUM QUALIFICATIONS (must have):
EDUCATION/TRAINING/CERTIFICATION:
· University degree in any of the following areas; accounting, business, management, finance or related discipline
EXPERIENCE:
· 5 years of experience in a grants finance role preferably in a large or international NGO
· Direct experience with government international development agencies such as USAID, GAC, NORAD or other European agencies
· Experience building sophisticated financial tracking and reporting systems
COMPETENCIES/PERSONAL ATTRIBUTES:
· Strong analytical skills with attention to detail
· Team player and strong interpersonal skills
· Works effectively with people from different backgrounds
· Excellent communication skills
· Good time management and ability to prioritize multiple responsibilities
TECHNICAL SKILLS:
· Strong Microsoft Office skills, especially in Excel
· Financial analysis, budgeting, and financial reporting
LANGUAGES:
· Fluency in oral and written English
DESIRED QUALIFICATIONS (an asset):
· Accounting designation such as CPA, CMA, CA or related experience and qualifications
· Understanding of the international development sector
· Understanding of institutional donors, including GAC, NORAD, USAID, UN Agencies
· Understanding of accounting software, specifically Sage 300
· A second language of countries of operations such as French or Arabic
SPECIAL CONDITIONS:
· Ability to travel internationally is required
Compensation: We offer a competitive salary and benefits package
Employment Start Date: Immediately
Contract Duration: Indefinite Term
HOW TO APPLY:
If you are interested in applying for this position, please send your resume and cover letter to: hr1@righttoplay.com and kindly include “Program Finance Officer” and your name in the subject line. Please indicate your salary expectations in the cover letter.
While we thank all applicants for their interest, only those selected for interviews will be contacted.
Right To Play is a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The successful candidate will be required to provide a satisfactory police record check as a condition of employment.
All applicants are notified that, where needed, accommodation for disabilities will be provided on request. This includes accommodation for attending interviews and assessment tests.
Closing Date: 17 February 2017
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