Established in 1915 with Helen Keller as a founding trustee, Helen Keller International (HKI) works to save the sight and lives of the most vulnerable and disadvantaged. Headquartered in New York City, HKI currently offers programs in 21 countries in Africa and Asia, as well as in the United States. The organization combats the causes and consequences of blindness and malnutrition by establishing programs based on evidence and research.
We are currently seeking a Finance Manager who will be responsible for tracking the financial progress and implementation of all activities of Helen Keller International in Indonesia. Since the 1970s, HKI Indonesia has been working to establish sustainable evidence-based approaches to enhance health and nutrition, improve education for the disabled, and expand access to eye health services for Indonesians, particularly women and children. HKI’s programs are integrated at all levels of the government health and education structures by helping to develop human resources and infrastructure, conduct needs assessments, analyze local context to inform program design and implementation, train personnel, provide basic equipment and supplies, deliver services if needed, and monitor program progress and evaluate program impact.
SCOPE OF THE POSITION:
Report Directly to: HKI Indonesia Country Director.
Direct the Work of: HKI Finance Staff and Liaise with Senior Operations Coordinator and Program Managers.
Collaborate with: HKI Asia Pacific Regional Operations Staff; Governmental, INGO/NGO
MAJOR TASKS AND ACTIVITIES:
Overall Supervision and Coordination
- Supervise finance Staff and support HKI office to achieve the objectives agreed to in grants and contracts for HKI Indonesia projects;
- In support of the Program Managers, ensure up-to-date information on all financial aspects of programs and activities;
- Develop and maintain effective working relationships with colleagues in the office;
- Other duties as assigned.
- Prepare and review all finance-related documents prior to finalization;
- Ensure compliance with country-level tax and entitlement regulations;
- Prepare monthly financial reports for headquarters and project reports for donors;
- Ensure that employee benefits are in compliance;
- Collaborate with the Program Managers to ensure up-to-date information on all financial aspects of programs.
- In cooperation with relevant supervisor, work directly with staff on procurement, HKI, administration, and other finance-related activities to ensure compliance with HKI, donor, and Indonesian financial regulations;
- Ensure sub-grant monitoring and training of local partners of HKI concerning donor policies and procedures. This includes alerting APRO and HQ of the need for a special audit for local sub-grantees, funded by US government grants, that spend more than $300,000 in a fiscal year.
- Submit financial information as requested by external audiences to HKI’s Asia Pacific Regional Office and key Headquarters staff for review and approval before release.
- Lead on office and project annual, semi-annual, and quarterly budgets and financial reports.
- Lead with audit processes for the country, which may include annual financial statement audits in accordance with local laws, HKI required audits (every two years) and donors’ audits in accordance with grant agreements.
- Prepare financial reports so that they comply with grant or contract agreements.
- Ensure compliance with all HKI financial policies and procedures as well as donor rules and regulations, and the timely submission of financial reports within the guidelines established by HKI and its donors.
- Strengthen the capacity of the finance staff and provide guidance to program and operations teams for finance-related activities.
- Contribute to the generation of concept papers and proposals;
- Develop budgets, budget narratives, and other information needed for submission to donors and others for fundraising marketing purposes;
- Other duties as assigned by the Country Director.
Skills/Knowledge Required:
- Bachelor’s degree and at least ten years’ experience in accounting and/or financial management or in a closely related field.
- Previous financial management experience with an international non-governmental organization required.
- Demonstrated experience and skills in budget monitoring.
- Knowledge of USAID rules and regulations and other international donors’ rules and regulations would be a plus.
- Managing organization wide audits as well as donor specific audits.
- Good oral and written English language skills.
- Computer literate in the use of word-processing, spreadsheet, accounting software (preferably QuickBooks) and local area networking.
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
TO APPLY:
Qualified candidates should submit their CVs and a one-page cover letter in the body of their e-mail stating why they want to work for Helen Keller International and why you are qualified for this position to: Indonesia.Recruitment@hki.org noting the job title in the subject line, “HKI Indonesia Finance Manager.”
Only shortlisted candidates will be contacted. All applications should be received by 12 May 2017.
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