RTI has opened a branch office in Kuala Lumpur, Malaysia, focused on innovation-led economic growth and strengthening health care systems in the region, and currently seeking for highly qualified Malaysian candidates to fill the position of:
Executive Assistant
S/he will provide direct administrative support to Managing Director. S/he also provides administrative support—including minor financial administrative activities—and overall supervision to day-to-day Malaysia branch office management.
Essential Duties and Responsibilities:
- Provide administrative support to Managing Director, include but not limited to: o Scheduling and calendar management o Expense report filing/concur o Travel administration and management o Filing and document management o Communication support o Any personal matters
- Coordinate internal and external meetings, training, events, and other activities including coordinating invitations and schedules, preparing agenda and taking minutes, arranging venue booking, transport, and meals if appropriate.
- Responsible for ensuring documents management is in place; this includes taking minutes for meetings, writing letters, and maintaining all administrative files in an orderly manner.
- Work closely with Finance-Asia Regional Office (ARO), in ensuring the invoices and related supporting documents shared with Asia RO for smooth payment/ settlement, including checking invoices from provided services, ensuring and verifying the validity and availability of all the necessary basic/supporting documents/receipts.
- Liaise with ARO and/or home office where required on matters related to procurement, finance, HR, legal administration.
- Ensure constant and adequate availability of office consumables, stationery and supplies.
- Coordinate all logistical support for staff and consultants, including transport and other travel requirements, hotel accommodations, conference bookings, etc.
- Other duties as assigned.
HOW TO APPLY:
Qualified candidates are invited to apply to HR-Indo@rti-indomd.rti.org before October 13, 2017. Candidates are encouraged to apply as soon as possible. Only short listed applicants will be contacted. RTI is proud to be an EEO/AA employer M/F/D/V
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