Position Title: Grant Manager
Start Date: Immediately
Location: War Child Canada headquarters, Toronto, Ontario
Reports to: Director, International Programs
Background
War Child Canada is a registered Canadian charity based in Toronto. Working with war-affected communities to help children reclaim their childhood through access to education, opportunity and justice, War Child Canada also takes an active role in raising public awareness around the impact of war on communities and the shared responsibility to act.
War Child Canada works in Afghanistan, Jordan, Sudan, South Sudan, the Democratic Republic of Congo and Uganda.
Position summary
The Grants Manager is responsible for the management and reporting of all project grants, in accordance with grant management processes and contractual requirements. The Grants Manager monitors and tracks multi-year country-level budgets and spending, and provides grant administration according to donor requirements.
Responsibilities
Job Responsibility #1: Project budget monitoring, allocation management and reporting (60%)
Responsible for the monitoring, completion and timely submission of accurate financial reports for all grants including budget allocations, deferred and match funding revenue tracking in liaison with HQ staff.
Closely monitors project budget spending and cost allocations
Manages cost-share allocations in accordance with cost-share projections and allowable expenses
Supports the development of new donor project budgets as required
Job Responsibility #2: Country budget management (10%)
Works to maintain country-level budget forecasting including multi-year budgets, staffing, operational and program coverage.
Job Responsibility #3: Project Compliance (10%)
Ensures grants and allocations are implemented in compliance with relevant donor contracts and War Child Canada policies, regulations, established standards and allowable costs, in liaison with HQ and country based staff.
Monitors and tracks all contractual obligations to ensure project compliance
Job Responsibility #4: Grants Administration (15%)
Responsible for contract and project administration, ensuring proper record keeping for all donor contracts, correspondence, reporting, audit reports and close-outs.
Ensures the timely submission of payment requests to donors and collection of donor revenues.
Arranges payments and transfers as needed
Job Responsibility #5: Support the Training and Capacity Building of Staff and Partners (5%)
Mentors, supports and develops the capacities of relevant staff with restricted revenue responsibilities in War Child Canada’s countries of operation on grant management, allocation, forecasting and compliance requirements.
Qualifications
Knowledge & skills
- Degree in finance, accounting, business or public administration.
- 3-5 years financial management experience of restricted donor revenue within an NGO, charitable or non-profit organization, preferably an international organization.
- Experience in negotiating, implementing, and closing contractual obligations with government and institutional donors.
- Technical knowledge of institutional donor rules, regulations and compliance such as USAID, US Department of State, Government of Canada.
- Excellent financial management skills with experience of budgeting, allocations, cost recovery principles and GAAP.
- Demonstrated ability in developing and implementing financial systems and procedures.
- Ability to analyze financial data, with excellent analytical and problem solving skills and strong attention to detail.
- Proven ability to train, support and mentor non-finance staff.
- Strong organizational skills including the ability to simultaneously manage multiple projects.
- Excellent interpersonal skills and the ability to work well with a team.
- Willingness and ability to travel internationally to War Child Canada’s countries of operation.
