IFES Indonesia - Terms of Reference
Position Title: Junior Office Assistant
IFES is an international, nonprofit organization that supports the building of democratic societies. IFES promotes democratic stability by providing technical assistance and applying field-based research to the electoral cycle in countries around the world to enhance citizen participation and strengthen civil societies, governance and transparency. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries. Currently we are seeking Junior Office Assistant to help project implementation in IFES Indonesia.
Scope of Work:
- Provide administration support to IFES Indonesia staff;
- Dust daily;
- Vacuum clean once a week or more often if needed;
- Clean the windows;
- Deliver message/ letters/fax and/ or make errands for office needs;
- Assist receiving guests, phone calls, letter, goods and office supplies;
- Ensure a supply of office stationary;
- Ensure of pantry goods;
- Ensure a supply of drinking water;
- Wash the cup, glasses and utensils;
- Assist setting up room for meetings and other sessions;
- Copy and scan documents;
- Replace receptionist when needed (lunch/pray time);
- Dealing with queries or requests from the visitors and employees;
- Be proactive and positive;
- Undertake other tasks as may be assigned.
- Minimum 1 years’ experience in relevant field, preferably within NGOs or International Organization;
- Min. High School graduate with basic computer (MS Office, Emails, etc) and office skills;
- Basic English conversation is required;
- Proven ability to be flexible in demanding situations;
- High initiative at work;
- Good communication & Interpersonal skill;
- Honest, respectful and trustworthy.
Interested candidates may send their application to:
vacancy@ifesindonesia.org late st by 31 May 2018.
Only shortlisted candidates will be contacted.
No phone inquiries
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