Equal Access International (EAI), a non-governmental organization, with U.S. regional offices in San Francisco and Washington D.C., Partners with communities in the developing world to co-create sustainable solutions utilizing community engagement, participatory media and technology. With funding from bi-laterals, multi-laterals, foundations, corporations and individual donors we implement innovative media and community outreach programs that inspire social change in three key programmatic areas: Peacebuilding and Transforming Extremism, Championing Gender Equality and Women’s Empowerment, and Governance and Civic Engagement. EAI currently operates in Afghanistan, Burkina Faso, Chad, Nepal, Niger, Cameroon, Mali, Nigeria, and Pakistan and has over 150 staff worldwide and a 17-year track record implementing media and social change projects in some of the hardest to reach places in the world.
Job Summary
The Finance Manager will be responsible for the overall management of finance of EA’s work in the Philippines under the direct supervision of the Project Director.
S/he will ensure that cash-management systems, labor contracts, policies and procedures are set up in accordance with local labor laws, Equal Access and donor requirements; and develop budgets as necessary. S/he will reconcile and operate necessary bank accounts, as well as ensure that procurements are in compliance with Equal Access and donor requirements. The Manager will provide technical assistance to staff in implementing and complying with financial procedures to ensure compliance with the Government of the Philippines, the State Department and US Government, and EAI’s policies and regulations. S/he will serve as the financial liaison to EAI HQ, as well as to the Government of the Philippines.
Specific Responsibilities:
- Responsible for overall financial management in compliance with USG/State Department rules and regulations and local law.
- Prepare and review month end closing financial reports and vouchers, and ensure timely submission of financial reporting to EA HQ.
- Manage bank accounts, and the transfer of money between HQ and field office to ensure that sufficient funds are always available in the bank
- Develop and manage systems of internal controls for funds and property.
- Manage monthly accounting functions, including bank reconciliations, monthly cash reconciliations, and cash flow statements and ability to account and manage multiple programs simultaneously.
- Review all petty cash transactions, payments receipts and cash reimbursements from employees and donors/clients, ensuring accurate documentation of expenditures (vouchers and distinct ledger).
- Merge expenditures against project budgets to ensure expenditures are allowable and within budget.
- Review the monthly financial expenditure spreadsheet for submission to EAI HQ.
- Train, provide guidance to, and assist program staff on donor financial requirements;
- Oversee all local procurement including the creation, revision and implementation of a procurement policy that ensures three price quotations and other procurement requests as necessary.
- Payment to vendors and contractors as required ensuring completing appropriate documentation.
- Oversee the preparation of copies of all financial documentation, including vouchers and receipts, for monthly submission to headquarters.
- Manage monthly payroll and salary payments, social security payments and tax payments and ensure benefit accrual are comply with the local labor law and HR manual.
- Supervise logistic arrangements for international staff and consultant visits (visa, hotel reservations, per-diem disbursements etc.)
- Take part in contract negotiations with external production companies and other potential partners.
- Supervise and train the Administrative Assistant.
QUALIFICATIONS
Education:
- Masters in Accounting required (PH CPA preferred)
Work Experiences:
- Minimum 5 years' experience in finance including accounting, analyzing financial reports, out of which at least 3 years in a supervisory role.
- Experience with Department of State and USAID financial reporting and procurement processes.
- A thorough knowledge of budgeting, accounting principles, and auditing standards in the Philippines.
- Experience in coordinating with internal and external auditors.
- Able to work under pressure and deadlines.
Language and Computer Skills:
- Excellent spoken and written English
- Good computing skills: MS Word, Excel, Quick books and other accounting software.
Travel:
- Able to undertake travel to the project locations as required
HOW TO APPLY:
To apply, please send your application including a cover letter and updated CV to jobs@equalacess.com no later than July 19, 2018.
Please note that we may consider applications and begin the interview process prior to the closing date.
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