Terms of Reference
Independent Contractor: Financial & Administrative Management Advisor
Contract Duration: Two Years (January 2019 – December 2020)
The
Tree Kangaroo Conservation Program (“Program”) of the Woodland Park Zoo
is seeking an interested independent contractor with a demonstrated
professional facility in financial and administrative management, to
provide independent services that will support the capacity development
of the Program’s Papua New Guinea-based nongovernmental organization,
TKCP-PNG. The independent contractor will be based in Lae, Papua New
Guinea with occasional visits to the remote village communities of
Yopno-Uruwa-Som (YUS).
The
contract is currently funded for two years, with the possibility of an
extension depending on the progress and status of the organization’s
management capacity at the conclusion of the term, funding, and the
parties’ mutual consent.
Given the location, the Program also provides access to shared program housing and transportation in Papua New Guinea.
Interested
applicants must submit CV and a letter of interest outlining specific
experience relevant to this role including leadership of local staff
capacity-building and skills transfer. Applications must be received on
or before November 11, 2018, at the following email address: apply@treekangaroo.org.
BACKGROUND OF THE TREE KANGAROO CONSERVATION PROGRAM – PNG
The
Tree Kangaroo Conservation Program (TKCP) was established in 1996 as a
community-based field conservation program through the Woodland Park Zoo
in Seattle, USA. In 2013, the program registered TKCP-PNG as an
independent non-governmental organization in Papua New Guinea (PNG) as
the program’s implementing partner. The Tree Kangaroo Conservation
Program (TKCP) is the umbrella name for the partnership between Woodland
Park Zoo’s TKCP and TKCP-PNG, which fosters wildlife and habitat
conservation and supports local community livelihoods in Papua New
Guinea through global partnerships, land protection, and scientific
research. The TKCP-PNG office is located in Lae, PNG’s “second city” and
industrial hub and focuses its work on the Yopno-Uruwa-Som (YUS)
landscape on the Huon Peninsula which received the highest category of
land protection when it was declared a “Conservation Area” by the
government in 2009. The Lae-based leadership team includes six PNG
nationals and one international staff member.
This
contract position is part of TKCP’s initiative to strengthen the
capacity of its PNG-based nongovernmental organization for the
management of the YUS Conservation Area. It is funded in part by Papua
New Guinea’s Global Environment Facility project, ‘Strengthening the
Management Effectiveness of the National System of Protected Areas.’
SCOPE OF WORK TO BE PERFORMED AND STANDARDS TO BE FOLLOWED
The
Financial & Administrative Management Advisor will be responsible
for key aspects of the organization’s support functions including
finance, accounting, human resources, and administration. The contractor
will play an important role in developing the organization’s management
capacity by establishing and maintaining effective administrative
systems and processes, providing staff with guidance and training,
strengthening financial controls, and ensuring compliance with PNG’s
financial regulations. The role will involve maintaining oversight of
TKCP-PNG’s cash flows and financial practices, and collaborating with
the Program Director & Program Managers to ensure that high quality
budgets are developed and managed.
Key duties and responsibilities include:
- Provide advisory services related to the organizational management and development of the Tree Kangaroo Conservation Program-PNG, based in Lae, Morobe Province, Papua New Guinea (PNG), in conjunction with the Program Manager.
- Develop, review, and maintain systems and processes supporting the management of TKCP-PNG. Advise, train, mentor, and support TKCP-PNG leadership team to assume responsibility for maintaining such systems.
- Development and periodic review of organizational policies and procedures regarding organization’s financial, human resources, operational, contractual, and administrative management.
- Develop and maintain organization’s structure and capacity for human resource management including benchmarking, performance management, staff training & development, and appropriate documentation.
- Advise and support organization’s information and communication technology management including office network, digital and physical record-keeping, and information security.
- Leadership of all aspects of financial management, accounts and controls.
- Oversee process for annual program budgeting, work planning, program and project budget management.
- Oversee management of fortnightly payroll and ensure accuracy of all deductions and contributions.
- Oversee management and control of fixed assets, equipment and supplies
- Manage and facilitate financial audits including external, internal, and donor/project audits. Lead and advise staff in implementing audit recommendations.
- Ensure organizational compliance with relevant regulations within Papua New Guinea.
- Collaborate with and advise Program Director and Program Managers regarding organizational strategy, governance, and management of TKCP-PNG.
- Provide periodic reports and recommendations to Program Director and TKCP-PNG Board.
REQUIREMENTS AND QUALIFICATIONS
Background
should include experience with NGO/nonprofit management, extensive
financial management experience, proven track-record of establishing
effective systems and processes, strong knowledge of grant compliance
and reporting requirements, and demonstrated ability in training and
skill transference. Requires bachelor’s degree in business
administration, finance, public administration, nonprofit management, or
related discipline. Graduate degree and prior experience living and
working in challenging international environments strongly preferred.
The
ideal candidate will possess an excellent ability to communicate
complex concepts in a straightforward manner, a readiness to listen and
collaborate as part of a team, a patient and optimistic outlook, a
creative and resourceful approach to problem-solving, and an interest in
community-based conservation.
The following must be received by due date November 11, 2018:
- Cover Letter stating interest, qualifications, and specific experience relevant to this role including leadership of local staff capacity-building and skills transfer.
- CV
- References: Please provide the names and contact information for at least three professional references.
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