General Summary and Background
The Procurement and Supply Management project will be the primary vehicle through which USAID 1) procures and provides health commodities, 2) provides technical assistance to improve partner countries’ management of the supply chain, and 3) collaborates with key international stakeholders to support global health initiatives. The Jakarta office will focus on providing supply chain technical assistance to the Ministry of Health’s Subdirectorates responsible for HIV/AIDS, TB, and Laboratories, as well as the Indonesia AIDS Coalition (IAC).
The Temporary Finance Assistant will be responsible for assisting the Senior Finance Manager in implementing all aspects of the project accounting system and for maintaining an accounting database. In addition, he/she is responsible for collecting and recording all information that will facilitate information exchange and dissemination of project financial documentation and records to the Chemonics home office.
Principal Duties and Responsibilities:
Under the supervision of the Senior Finance Manager, the Finance Assistant will be responsible for the following:
Cash and Bank
- To receive request for payment package from the operations team and ensure all required documents are in place
- To check that the amount of the payment request is correct and ensure the fund availability prior to making payments in Citidirect
- To monitor outstanding advances and ensure its settlement within 30 days
- To conduct cash count (regular and surprised) on petty cash as part of internal control over cash usage to help detect misuses of cash
Taxes and BPJS
- To prepare Paid VAT Tracker for Senior Finance Manager Review
- To maintain tax filing for audit purposes
- To collect BPJS Kesehatan and Ketenagakerjaan billing statement from Tax Consultant
To explain GAAP, USAID & Chemonics Regulations to all staffs and consultants, as needed
Financial Report
To book journal entries, make correction entries to ABACUS, scan and file all financial documentation
Other
Perform other duties as may be assigned by Senior Finance Manager
Job Qualifications
- To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The qualifications listed below are representative of the required knowledge, skills, and/or abilities needed to perform the principal duties.
- Minimum 2-4 years of experience in financial management for an office of comparable size, preferably on USAID-funded project.
- University degree in accounting, business administration or others related field.
- Knowledge of USAID and procedures, especially procurement and cost accounting principles.
- Experience with Chemonics accounting software preferred.
- Demonstrated ability in analyzing financial documents, projections, expenditures, and accruals.
- Skills in program planning, budgeting and financial analysis preferred.
- Familiarity with and proven ability to use standard accounting and spreadsheet software..
- Skilled in leading and managing high-performing teams.
- Demonstrated ability to work with cooperating partners in implementing complex programs.
- Excellent interpersonal, written and oral communications skills; proven diplomatic and public relations skills
- Demonstrated leadership, versatility, and integrity.
- Written and spoken fluency in English and Bahasa Indonesia preferred.
- Authorized to work in Indonesia required
The location of assignment is in Jakarta. Local travel to Papua and other provinces may be required.
Supervision
The Temporary Finance Assistant will report directly to the Senior Finance Manager or his/her designee
Apply online by 12 April 2019:
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