About the organisation:
Islamic Relief Worldwide is an independent humanitarian and development organisation with a presence in over 40 countries around the globe. Islamic Relief Worldwide is a UK based International relief. We have been fighting poverty and injustice for 30 years, in a world in which over three billion people still live in poverty.
Country Purpose:
Islamic Relief Worldwide in Indonesia was operation since 2003 following the MOU signing with the Ministry of Home Affairs. The objective of IRW in Indonesia programme is to contribute to the social welfare of the Indonesia people and to alleviate the suffering. The main sector for the programme include:
- Water and Sanitation
- Sustainable livelihood
- Education
- Child Welfare
- Shelter
- Disaster Risk Reduction
Islamic Relief Worldwide in Indonesia is looking to recruit a Finance, Admin & Logistic Assistant, based in Palu – Central Sulawesi.
Reporting Line:
Post holder direct reports to : Finance Manager
KEY DUTIES AND RESPONSIBILITIES:
General:
- Assist Project Coordinator in Finance, administration and logistic (excluding procurement)
- Assist collect, compile and storing the project data
- Support in preparing training, workshop, meeting etc.
- Report the administration activity to country office
- Maintain office administration
- Implement financial policies and procedures
- Establish and maintain cash controls
- Establish, maintain and reconcile the general ledger
- Prepare and reconcile bank statements
- Establish and maintain supplier accounts
- Processes supplier invoices
- Issue cheques for all accounts due
- Ensure transactions are properly recorded and entered into the Microsoft Dinamic AX (accounting system)
- Any other tasks will be given by the line manager
Cash Payments
- To check that approval of competent Authority has been taken to make the payment.
- Petty Cash handling & security
- Daily cash closing to have proper control on petty cash
- To deal with routine financial queries base on Islamic Relief along with the donors financial procedure/guidelines
- Checking the Invoices raised by suppliers and vendors.
- To check that approval of competent Authority has been taken to make the payment.
- Preparation of cheques and ensure signatures thereon.
- To deduct applicable tax from each and every payment.
- Preparation of documents and cheques in terms of budget transfer to partners based on MoA
- Maintain financial record, Budgeting and Reporting
- Keep up date all financial record using Microsoft Dynamic AX
- Ensure and maintain proper placement of financial data, scanning and filing according to IRI archiving policy
- To operate specified financial modules/ ledgers as directed by the Jakarta Business Support Manager
- Prepare of Monthly Bank and Petty cash reconcliation Reports and submitted to Business Support Manager for review before submit to IR HQ
- Review and control Budget Vs Expenses and provided advise to project Coordinator regarding project expenditures
- Review Financial Reports from Partners
Keep update record of receipts & ensure to deposit these amounts in IR’s official account
Bank Liaison
- Liaison with banks to keep latest development in banking laws and regulations
- Preparation of Monthly Bank Reconciliation Statement
- University degree of accounting background or related field / At least Diploma/Bachelor's degree in the relevant studies
- Proven years of finance related experience in an NGO or a commercial environment
- Good management skill
- Excellent knowledge of computer operation (Windows, Excel, Power Point)
- At least 2 years experience in Finance
- Must be able to read, write and speak fluent English
- Knowledge of financial accounting systems or similar financial reporting software highly preferred (Dynamic AX; ERP; quick-books).
- High level of attention to detail and accuracy
Accountability:
All Islamic Relief team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field project.
How to apply:
Please send only your application letter and CV to the email address: hrislamic@islamic-relief.or.id
Applications submit directly to Islamic Relief Indonesia Office will not be considered.. Only short-listed candidates will be contacted.
The deadline for submitting applications is: 10 April 2019
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