POSITION INFORMATION
- Position: Program Assistant
- Project Name: Let’s Read and Regional Programs
- Location: Jakarta
- Job Type & duration of Contract: Full-time staff, initial contract for a year with potential extension
- Closing Date: July 19, 2022
Roles and Responsibilities
The Program Assistant will be based in Jakarta Office and will provide support to the Deputy Country Representative on the Let’s Read and Regional Programs on all logistical, administrative and financial aspects of program activities. This support may include arranging the logistical and administrative aspect of trainings, workshops, meetings, and other activities.
Detailed tasks:
- Undertake administrative and financial aspect of the Let’s Read & Regional Program activities as asked by the Deputy Country Representative.
- Ensures that activity funds are appropriately disbursed, and expense reports are completed in timely manner
- Monitors grantees (if any) and subcontractors (if any) reporting process and follows up on delinquent reports
- Prepare logistical arrangements for Let’s Read & Regional Programs sponsored events, conferences, seminars, trainings such as arranging online meetings, booking venues for offline activities, and coordinating with service providers
- Make copies and/or duplicates related material as requested; prepare and transmit facsimiles, scanning, including filing related document.
- Perform miscellaneous job-related duties as assigned.
Reporting
The Program Assistant reports to the Deputy Country Representative.
Qualifications
- Diploma degree, or equivalent, in secretary or accounting.
- At least 2 years of program administration position with an internationally focused non-profit organization.
- Excellent verbal and written communication skills in Bahasa Indonesia & English.
- Excellent interpersonal skills and team player.
- Responsible and hard worker.
- Ability to understand and follow specific instructions and procedures.
- Dependability, enthusiasm, and a positive attitude.
- Self-starter who can work independently.
- Knowledge of accountancy and financial reporting.
- Strong attention to detail.
- Professional organizational abilities.
- Computer proficient in word processing and spreadsheets, and power point presentations
HOW TO APPLY
Applicants should submit their application to id.hr@asiafoundation.org by July 19, 2022 at 05:00 PM Jakarta time. Please write “LR & RP Program Assistant – your name” in the subject of the e-mail. The application should include (i) a cover letter, (ii) CV or Statement of Qualifications which summarizes the applicant's suitability for the position based on the above qualification criteria.
ONLY SHORTLISTED CANDIDATE WILL BE CONTACTED
THE ASIA FOUNDATION IS AN EQUAL OPPORTUNITIES EMPLOYER. WOMEN AND MINORITIES ARE STRONGLY ENCOURAGED TO APPLY.
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