Project Overview and Role:
About PERINTIS – PERINTIS is a project implemented under the DFAT-funded Indonesia Australia Partnership for Infrastructure (KIAT).
The purpose of PERINTIS is to support Palembang’s sanitation program through a social marketing campaign and training. The focus is on helping community members make informed decisions about sanitation and assisting local government and contractors to deliver effective sanitation services.
Based in Palembang, South Sumatra, Indonesia, the Finance and Administration Manager will be responsible for all financial and administrative tasks required to effectively deliver the project. Reporting directly to the Deputy Team Leader in Palembang and receiving support from the Project Manager in Australia and the Finance HR Teams in Jakarta.
Primary Duties and Responsibilities:
- Provide support to the Deputy Team Leader (DTL), the Program Manager (PM), and PERINTIS team members regarding the recording and management of all financial and administrative tasks.
- Manage the staff reporting to them following the policies and procedures required by Palladium, KIAT, and DFAT.
- Be directly responsible for ensuring all office health and safety plans are in place, are being implemented, and that all office equipment is in stock and well-managed in their allocation, including, if necessary, all COVID-19 relevant equipment, materials, and safety plans.
- Work closely with the PERINTIS PM to ensure all expenditure is in line with the PERINTIS Head Contract and forecast budget, and that administrative documentation supports transparent financial practices.
- Provide financial advice including supporting the development of annual tax reports, supporting payroll, and working closely with the Palladium finance team.
- Work closely with the PERINTIS Team to ensure funding for each activity is well planned and recorded and that cash flow requirements are known prior to planned events occurring, so implementation delays are avoided, including where necessary financial planning training.
- Manage the PERINTIS Bank Account and approval process for online transactions.
- Provide input into the PERINTIS Project Management Manual and supporting documents, ensuring compliance across the PERINTIS Team.
- Provide the financial reporting/supporting documentation required by the client and participate in monthly Financial Management Team Meetings with PERINTIS Management Team representatives.
- Ensure all funds related to the program are expended accurately and transparently in line with the PERINTIS budget and the financial policies of Palladium, KIAT, and DFAT.
- Lead regular financial team meetings with PERINTIS TL, DTL PM, and the Palladium Managing Accountant.
- Together with the PERINTIS PM arrange for fraud awareness training for all PERINTIS staff and advisers so that all staff are made aware of the “zero tolerance to fraud” approach adopted by all DFAT-funded projects
Required Qualifications:
- Minimum of 10 years experience as a business or finance manager/accountant
- Experience working with international donor organizations such as DFAT will be highly regarded.
- High proficiency in English both written and verbal
- A Diploma III, first degree or higher in relevant fields of either business, finance accountancy, or government or relevant work experience
Culture and Benefits:
- A positive work environment that is non-discriminatory, values creativity and innovation, provides space to grow, and encourages high levels of teamwork.
- Work/life balance where mental and physical health is nurtured, and an Employee Assistance Program (EAP) is offered in Indonesian language.
- Additional health insurance is provided besides the mandatory National Health Security System (BPJS).
Company Overview:
About Palladium - Palladium is a global leader in the design, development, and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90-plus countries and a global network of over 35,000 experts, we help improve economies, societies, and, most importantly, people's lives.
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success, and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients, and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
Closing Date: 11th September 2023
For application submission:
Please click the link from the Palladium Career website HERE
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