- Position Title : Project Manager
- Location: Yogyakarta
- Contract Duration: 12 months with possibility of extension
- Anticipated start date: As soon as possible
- Salary: ASB offers a competitive salary package commensurate with experience
- Closing date: Tuesday, 2 January 2024
(Please note that applications received after the closing date, will not be given consideration)
PROJECT SUMMARY:
The project “Strengthening local climate-sensitive and universal WASH capacities using and disseminating the Green Humanitarian Assistance approach” is a three-year programme implemented in twelve countries / country contexts across Africa, Asia, the Middle East and Latin America. It intends to contribute to the practical implementation of WASH-related global commitments and strategies by fostering universal access to clean water and sanitation, promoting inclusive, climate-sensitive and environmentally conscious WASH approaches, and strengthening humanitarian preparedness, early warning and anticipatory action in areas most affected by disasters and climate change. A key focus of the project will be the strengthening of local preparedness and response capacities (government stakeholders and civil society) including the capacitation of local first-responders.
ASB will co-implement the project together with arche noVa (AN). In this setting, ASB will directly oversee the implementation in Indonesia, the Philippines, Bangladesh, Niger, Iraq, Haiti and Central America, while AN will oversee implementation in Mali, Somalia, Somaliland, Ethiopia, Myanmar and Lebanon. ASB and AN will also collaborate with the German Toilet Organisation (GTO), with specific focus on global/regional advocacy and networking as well as capacity development and institutional learning. At national level both ASB and AN will collaborate with national and local implementation partners.
POSITION SUMMARY:
The Global WASH Project Manager is responsible for the overall implementation of ASB’s Indonesian component of the above-mentioned Global WASH project. This position is responsible for the overall project implementation of the ASB’s component under the consortium. This position closely collaborates with the Programme Implementation Manager (PIM) to provide overall oversight and quality assurance of the project delivery, including reporting and coordinating with the back donor/Program Coordination Unit. This position is also responsible for coordinating with the WASH Advisor to develop WASH plans and strategies tailored to the target population’s specific needs and context, which are sensitive to climate change impacts and take into account potential environmental impacts.
In coordination with the MEAL Coordinator, this position is responsible for ensuring that all project monitoring, evaluation, accountability and learning (MEAL) components are planned and implemented. This position is also responsible for quality content and delivery of capacity strengthening for the project’s stakeholders at national and local levels and in charge of the engagement with key project/programme stakeholders such as BNPB, BPBD in targeted areas, OPDs, CSOs and DRR/humanitarian network and cluster. The position also supports internal and external capacity strengthening and training facilitation.
DUTIES & ESSENTIAL JOB FUNCTIONS:
Project management and delivery:
- Leadership and oversight: Lead the project team in implementing the project. Coordinate with the Programme Implementation Manager to ensure overall quality delivery of the project in line with the donor, partners, government and ASB expectations and agreements.
Project planning:
- Identify national and sub-national stakeholders and establish communication channels.
- Create a detailed project plan, including the work plan, budget and other resource allocation.
- Develop detailed project strategies and approaches to ensure the achievement of the project objectives/outcomes/output.
Team management:
- Assign responsibilities to the project team to deliver the project activities.
- Develop team capacities, including providing coaching and mentoring for team members.
- Capacity strengthening: Support the quality implementation of the project’s capacity strengthening measures. This includes facilitating training in a participatory manner.
- Risk management: Identify and assess potential risks to the project and work with the Project Implementation Manager to develop strategies for risk mitigation. Monitor and report on the status of risk management efforts.
- Quality control: Implement and oversee quality-control measures to ensure the project’s deliverables meet the required standards and specifications. This includes but is not limited to developing the project’s Feedback, Complaint, and Response Mechanism (FCRM) in line with the organisation’s FCRM policy.
Communication:
- Representation and relationship-building: In close coordination with PIM and Country Director, represent ASB in project-related events and act as the primary point of contact for project-related information. Develop and nurture positive relationships with stakeholders to build trust and cooperation.
- Coordination: Facilitate regular meetings, both internal and external, and ensure that information is shared effectively among team members, stakeholders, and other relevant parties.
- Project visibility: Work with the Project Coordinator and Communications Coordinator to create a communication plan that outlines the key messages, target audiences, communication channels, and frequency of updates. This plan should ensure that project information is disseminated effectively.
Reporting and MEAL-related responsibilities:
- Reporting: Lead project reporting based on the project consortium and donor requirements. Work with the Government Engagement Manager to provide annual/semi-annual reports to the government based on the Ministry of Home Affairs requirements.
- MEAL plan: At the project outset, work with the MEAL Coordinator to develop the Monitoring, Evaluation, Accountability and Learning (MEAL) plan and its relevant tools. Coordinate with the Project Coordinator to ensure proper implementation of the project’s MEAL plan.
- Progress tracking: Coordinate with the MEAL Coordinator and Project Coordinator to monitor and evaluate the project’s progress and performance against the established schedule and objectives.
Finance-related tasks:
- Budget management: In coordination with PIM and Finance Manager, manage the budget, track expenses, and ensure the project stays within budget constraints through regular budget forecasts. In close collaboration with the ASB Finance Team and following ASB’s Standard Operating Procedures (SOPs) and donor guidelines and regulations, ensure strict financial monitoring and controls of the project.
- Approvals: Provide review and approvals of project expenses in line with the financial segregation of duties.
Other responsibilities
- Risk management: Promptly inform and coordinate with PIM and ASB’s Country Director of disaster monitoring and its relevant recommendations for relevant actions.
- Consultant management: Occasionally, as needed, lead the recruitment and supervise external consultants to support the project’s WASH-related activities.
Consultancy and emergency response:
- Emergency Response Team (ERT) support: Support the ER Manager in developing and managing capacities of the ERT or external partners. Support ASB’s other emergency response team operations as necessary.
- Support ASB’s consultancy works as directed by the Country Director and PIM.
- Perform any other duties as the line manager advises concerning the project.
- Compliance: Comply with ASB Safety and Security guidelines, communications guidelines, Code of Conduct, SOP, Antifraud and Anticorruption, FCRM, PSEAH and other safeguarding policies; and actively contribute to a safe, secure and healthy working environment for all team members, partners and project participants.
QUALIFICATIONS/REQUIREMENTS:
- Education: University Degree in social sciences, business administration or related fields.
Experience:
- Minimum 7 years of experience in relevant technical capacity building provision for key stakeholders, including government, CSOs and OPDs.
- Minimum 7 years’ experience working in community development.
- Experience coordinating with the government at the community and local/national level.
- Experience in engagement with and ensuring participation of community and community-based organisations.
Skills and knowledge:
- An awareness of social inclusion and an understanding of the principles of inclusion are required.
- Familiarity and demonstrable skills to implement and comply with humanitarian standards, including CHS, Sphere, HIS, and national and local policies.
- Familiarity with project management principles and methodologies.
Excellent reporting skills.
- Demonstrable knowledge and skills in DRR, climate actions, humanitarian response, and capacity development.
- Computer proficiency: Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint).
- Organisational skills: Strong organisational and time management skills to manage project tasks, schedules, deadlines, and resources effectively.
- Communication skills: Excellent written and verbal communication skills to facilitate effective communication within the project team and with stakeholders.
- Adaptability: Flexibility and adaptability to handle changing project requirements and priorities.
- Teamwork: Collaboration and teamwork skills to work effectively with project teams and stakeholders.
- Problem-solving skills: Ability to identify issues or challenges and propose solutions or escalate them to the appropriate parties.
Language: Excellent written and spoken English.
Travel: Ability and willingness to travel to project locations or other locations as assigned by ASB.
HOW TO APPLY:
Please submit your application via the following link: CLICK HERE
ASB is an Equal Opportunity Employer. Persons living with disability are encouraged to apply.
